Privacy Policy

Introduction

Welcome to AI Conference Hub. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our platform and tell you about your privacy rights and how the law protects you.

1. What Data We Collect

Information You Provide

• Account Information: Name, email address, username, password
• Professional Profile: Job title, company, location, bio, interests
• LinkedIn Data: If you sign up via LinkedIn: profile picture, headline, company information
• Conference Data: Registrations, talk proposals, presentations, messages
• Communications: Messages you send through our platform

Automatically Collected Information

• Usage Data: Pages viewed, features used, time spent on platform
• Device Information: IP address, browser type, operating system
• Cookies: Session cookies to keep you logged in

2. How We Use Your Data

• Provide Services: Create and manage your account, register you for conferences
• Communications: Send you conference updates, speaker notifications, important announcements
• Networking: Enable connections between attendees, speakers, and sponsors
• Analytics: Improve our platform and understand how it's used (required for service operation)
• Marketing: Send you information about future conferences (only with your consent)
• Partner Sharing: Share your profile with conference partners/sponsors (only with your consent)

3. Your Privacy Choices

You have control over your data and how we use it:

Manage Your Preferences: Visit your Privacy Settings to update your choices anytime.

4. Who We Share Your Data With

• Conference Organizers: When you register for a conference, your profile is shared with organizers
• Other Attendees: Your public profile is visible to other attendees for networking
• Speakers: Speaker profiles are public to promote their talks
• Partners/Sponsors: Only with your explicit consent through opt-in
• Service Providers: Hosting, email delivery (AWS, SendGrid) - under strict agreements
• Legal Requirements: When required by law or to protect our rights

5. Your Rights Under GDPR

You have the following rights regarding your personal data:

To exercise these rights, contact us at: privacy@aiconferencehub.com

6. Data Security

We implement appropriate security measures to protect your data:

• 🔒 Encryption: All data transmitted using HTTPS/TLS encryption
• 🔐 Password Security: Passwords are hashed using industry-standard algorithms
• 🛡️ Access Controls: Limited access to personal data on need-to-know basis
• 📋 Audit Trails: We log consent changes and data access
• 💾 Regular Backups: Data backed up to prevent loss

7. How Long We Keep Your Data

• Active Accounts: Data retained while your account is active
• Deleted Accounts: Data deleted within 30 days of account deletion request
• Legal Requirements: Some data may be retained longer for legal compliance
• Analytics: Aggregated, anonymized data may be retained indefinitely

8. Cookies

We use cookies to:

• Essential Cookies: Keep you logged in (required)
• Session Cookies: Remember your preferences during your visit
• Security Cookies: Prevent CSRF attacks and ensure platform security

We do not use third-party tracking cookies for advertising purposes.

9. Children's Privacy

Our platform is not intended for children under 16. We do not knowingly collect data from children. If you believe we have inadvertently collected data from a child, please contact us immediately.

10. International Data Transfers

Your data may be transferred to and stored on servers outside your country. We ensure appropriate safeguards are in place, including standard contractual clauses approved by the European Commission.

11. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of significant changes by email or through a notice on our platform. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us